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Winchester Carlisle Companies

Real Estate Transaction Closing Coordinator

Operations · Dallas, Texas
Department Operations
Employment Type Full-Time
Minimum Experience Experienced

Real Estate Transaction Closing Coordinator

 Ameritex Homes, DFW

All candidates MUST complete a culture index survey for your application to be reviewed. Please look for an immediate follow-up email to complete the survey. 

Any communication about this job will come to you via notifications@bamboohr.com. Please add to your contacts and open all emails from this email domain.

Purpose

Serve as the Company's liaison in lot purchases, new home sales and ownership transfers between affiliated companies through the entire closing process. Manage all required documentation and handles all internal and external communications related to the closings. Ensures a successful closing and positive experience for parties while accomplishing the overall corporate objectives and goals.  

Tasks

Analyze and Review Contracts

  • Analyzes and reviews sales contracts and contract change orders, review for accuracy, facilitate changes if necessary, and distribute as needed

Management and Reports

  • Manages reports including closing status 
  • Drives the closing process and notifying of close dates
  • Prepare reports for management tracking pertinent closing details, such as lender, contingencies, dates and miscellaneous notes
  • Ensure company meets forecasted closings

Title and Closing Management

  • Resolve complex issues with title
  • Coordinate closings with title company, and controller and sales team
  • Ensure that all information is provided for closing in a timely manner and reflects accurately with title company information
  • Maintain all sales record keeping
  • Work with surveyors to order, follow-up and complete
  • Prepare customer letters in regards to closing, contract default, and cancellation
  • Maintain closing schedules 
  • Enter and update data into the “internet tool kit” daily
  • Complete closing document form
  • Other duties as assigned

Knowledge

  • Working knowledge of the title, and construction process including the closing process 
  • Knowledge of title, and construction terminology
  • Knowledge of principles and processes for providing customer and personal services.
  • Knowledge of Microsoft Office applications; Internet browsing to find information
  • Real Estate knowledge preferred 

Skills and Abilities

  • Strong organizational skills, including planning, scheduling and follow-up capabilities
  • Accuracy, analytical skills and attention to detail
  • Strong multi-tasking skills; must manage responsibilities under strict deadlines
  • Energetic, self-motivated and customer-driven individual who approaches challenges with enthusiasm and a positive attitude
  • Effective working relationships with other both within and outside of their team
  • Desire to succeed as well as to satisfy customers
  • Exceptional interpersonal, verbal and written communication skills
  • Time management skills
  • Critical thinking skills
  • Ability to provide excellent customer service to all customers and vendors
  • Ability to analyze information and evaluate results to choose the best solution and solve problems
  • Exercise discretion on matters of importance
  • Ability to work independently with minimal supervision
  • Comfortable in a cubicle/collaborative environment

Education & Experience

  • College or work equivalent

  • Experience working with a homebuilder or title company a plus

  • Steady work history

  • Spanish or a second language a plus

  • Microsoft Excel basic to intermediate skill necessary

 

Thank You

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  • Location
    Dallas, Texas
  • Department
    Operations
  • Employment Type
    Full-Time
  • Minimum Experience
    Experienced